Privacy Policy

Safe4r Workplace Solutions™ is a workplace violence prevention program jointly operated by Safe4r Workplace Solutions, Health Karma®, Inc., and Noble SCOUT™ (collectively, "Safe4r," "we," "our," or "us"). We are committed to protecting the privacy of individuals who interact with our website, platform, and services. This Privacy Policy explains how we collect, use, disclose, and safeguard your information.

1. Information We Collect

We may collect the following types of information:

• Contact and Identity Information: Name, email address, phone number, job title, and organization name provided through forms, executive brief scheduling, or service agreements
• Usage Data: Information about how you interact with our platform, including login activity, training completion data, and feature usage
• Incident and Reporting Data: Information submitted through incident reporting, risk assessments, and concern reporting channels — subject to strict confidentiality protocols
• Technical Data: IP addresses, browser type, device identifiers, and other technical information collected automatically when you access our website or platform
• Clinical Consultation Data: Information shared during Health Karma® Concern Line interactions, handled in strict accordance with applicable confidentiality laws

2. How We Use Your Information

• To provide, operate, and improve our workplace violence prevention services and platform
• To respond to inquiries, executive brief requests, and customer support needs
• To send compliance updates, product information, and service notifications (with your consent where required)
• To generate organizational analytics and compliance reports for authorized administrators
• To comply with legal obligations and regulatory requirements
• To protect the safety of employees, organizations, and the public

3. Anonymous Reporting Protections

Safe4r Workplace Solutions™'s anonymous reporting channels are designed to protect the identity of employees who submit reports. We implement technical and organizational measures to prevent the identification of anonymous reporters. Organizational administrators do not have access to identifying information submitted through anonymous channels unless the reporter voluntarily discloses their identity.

4. Health Karma® Clinical Confidentiality

Information shared during Health Karma® Workplace Concern Line consultations is handled with the highest standards of clinical confidentiality. Concern Line interactions are governed by applicable state and federal laws including HIPAA where applicable. Individual consultation content is not disclosed to employers without employee consent, except as required by law (e.g., imminent threat of harm to self or others, mandatory reporting obligations).

5. Data Security

We implement industry-standard security measures to protect your information, including:

• TLS/SSL encryption for all data transmitted to and from the platform
• AES-256 encryption for data stored at rest
• Role-based access controls limiting data access to authorized personnel
• Regular security audits and penetration testing
• SOC 2 compliant infrastructure and cloud services
• Multi-factor authentication for administrative access

6. Data Retention

We retain personal data for as long as necessary to fulfill the purposes for which it was collected, to provide ongoing services, and to comply with legal obligations. Training completion records are retained for a minimum of 5 years to support compliance audits. Incident records are retained for minimum periods required by applicable law. Upon contract termination, data is retained for a defined transition period before secure deletion.

7. Sharing of Information

We do not sell personal information. We may share information with:

• Service partners (Noble SCOUT™, Health Karma®) for the purpose of delivering integrated services to client organizations
• Technology subprocessors who assist in operating our platform, under data processing agreements
• Legal authorities when required by law, court order, or to protect the safety of individuals
• Authorized organizational administrators within client organizations, for data generated within their accounts

8. Your Rights

Depending on your location and applicable law, you may have rights including:

• The right to access personal information we hold about you
• The right to correct inaccurate personal information
• The right to request deletion of personal information (subject to legal retention requirements)
• The right to opt out of marketing communications
• California residents may have additional rights under the CCPA

9. Cookies and Tracking

Our website uses cookies and similar tracking technologies to improve user experience and analyze website traffic. You may configure your browser to refuse cookies, although this may affect some website functionality. We do not engage in cross-site tracking for advertising purposes.

10. Children’s Privacy

Our services are designed for use by employers and adult employees. We do not knowingly collect personal information from individuals under the age of 18. Educational institutions using Safe4r Workplace Solutions™ for K-12 environments are responsible for compliance with FERPA and applicable student privacy laws.

11. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of material changes by updating the "Last Updated" date at the top of this policy and, where appropriate, by sending notice to the primary contact email associated with your account.

12. Contact Us

For privacy-related questions, concerns, or to exercise your data rights, please contact us: